Google Workspace Updates: AppSheet

Introducing AppSheet User Pass

Friday, March 14, 2025

What’s changingStarting today, you can license any user of your apps with AppSheet User Pass. Each User Pass grants unlimited access to an AppSheet app for the month and your users can consume as many User Pass licenses as they need. This gives you the flexibility to pay for the features that will make a difference for your users, whether they are internal or external to your organization, signed-in or unauthenticated.Additional detailsHow is an AppSheet User Pass is different from traditional Google Workspace licenses?:

User Pass licenses are available to your app users as a pool, rather than assigned to individual users through the Google Admin console. Licenses are automatically consumed each time an eligible user accesses one of your AppSheet Enterprise Plus or AppSheet Core apps. Eligible users include those that do not already have an AppSheet license or have a license of a lower tier than the app owner, including internal, external, or unauthenticated users.

Users consume a license for each app they use - allowing you to license your app users at a discounted rate. User Pass will not independently grant these users the ability to build apps with Core or Enterprise features, but it is possible for an eligible user to consume more than one User Pass license if they access multiple unique apps in a month. For example:

Please also note that:

The pool of User Pass licenses resets at the end of the calendar month and unused licenses do not rollover. You will only be charged for the user pass licenses that you have committed to purchase.
AppSheet User Pass will be available through Workspace and the Partner Sales Console.
We recently alerted customers that starting April 10, 2025, the AppSheet Enterprise Standard External User and AppSheet Enterprise Plus External User licenses will no longer be available for purchase. Customers with existing external user licenses will not see any interruption in service during this transition and will receive additional notice with next steps.

Getting started

Admins: Visit the Help Center to learn more about User Pass. User pass licenses can be monitored in the AppSheet Admin Console via the Licenses page.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available for Google Workspace:

Business Starter, Standard, and Plus
Enterprise Starter, Standard, and Plus
Education Standard and Plus
Frontline Standard
AppSheet Enterprise Plus

Resources

Embed AppSheet apps directly in Google Sites

Wednesday, March 12, 2025

What's changingWe're excited to announce that you can now embed authenticated AppSheet applications as iframes directly within Google Sites pages. While previously only public apps could be added to Sites, now, apps that require sign-in can be embedded so that users can securely interact with the app directly on a Google Sites page. Key Benefits

Streamlined user experience: Eliminate the need for users to navigate between multiple tabs. Users can now interact with authenticated AppSheet apps directly within Google Sites pages, boosting productivity and efficiency.

Centralized workflows: Build powerful, interactive business applications like intranet portals and wikis by embedding key tools and information directly into Google Sites.

Controlled by policy: Leverage AppSheet’s existing in-app authentication and policy rules, ensuring consistent and secure access to your applications. Creators have control to disable embedding functionality in their apps.

Embed AppSheet Apps in Google Sites

Overall, support for iframe embeds of authenticated apps in Sites enables secure, seamless integration of your enterprise-grade AppSheet applications and empowers you to create more robust and user-friendly Google Sites.

Additional details

Embedding authenticated (e.g. "sign-in required” or “restricted”) apps is only supported for Google Sites pages. “Public apps” continue to be embeddable in any website.
Use a Chromium-based browser with third-party cookies enabled. Incognito mode and blocking cookies will prevent apps from functioning properly.
We recommend ensuring the embedded AppSheet app (iframe) is fully visible. Partial visibility or excessive zoom may cause interaction issues.

Getting started

End users: To get started, visit the AppSheet Help Center for more information on running a app in an iFrame on a website.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available to all Google Workspace editions with AppSheet Core

Resources

AppSheet Help: Run an app in an iframe on a website
AppSheet Help: Require sign-in: The Essentials
AppSheet Help: Share: The Essentials
Google Workspace Admin Help: Google Workspace editions that include AppSheet Core

Google Workspace Updates Weekly Recap - February 21, 2025

Friday, February 21, 2025

1 New updateUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Improved experience for highlighting and annotating images for AppSheet apps on Android We're pleased to introduce a new experience for marking up images within AppSheet apps on Android devices. Now, your users can add precise highlights and markings to images, making visual communication clearer and more effective:

Add geometric shapes: Draw rectangles, ellipses, and arrows to highlight key areas
Include text: Add labels and descriptions directly onto the image
Move and edit: Reposition shapes and text annotations with ease
Zoom: Zoom in and out before and after adding drawings for added precision

Improved experience for highlighting and annotating images for AppSheet apps on Android

This update makes it easier for users to direct attention to specific details, which is especially helpful when you need to require proof, like submitting an incident report, or submit documentation, like inventory checks. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to AppSheet Free, AppSheet Core and AppSheet Enterprise Plus. Google Workspace editions that include AppSheet Core can be viewed here. | Visit the AppSheet community to learn more about this feature and check out the Help Center to get instructions for allowing users to draw on images.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Workspace data loss protection (DLP) for Gmail is now generally available

A big threat organizations must prepare for is the risk of data exfiltration through unwanted and/or unauthorized means. Whether it’s small-scale, unintended sharing, or a larger breach scenario, organizations need powerful defenses to protect themselves from these risks. To that end, we’re pleased to announce that today Data Loss Prevention (DLP) is generally available in Gmail, alongside Drive and Chat. | Learn more about DLP for Gmail.

“Take notes for me” in Google Meet now captures “next steps”

We’re pleased to announce that “take notes for me” will capture next steps discussed during the meeting in a new “suggested next steps” section. | Learn more about “next steps”.

Scroll through live captions and translated captions in Google Meet

We’re improving the live captions and translated captions experience in Google Meet by including the ability to scroll through the text. | Learn more about live captions and translated captions in Google Meet.

Updating the access experience in Google Drive

Last year, we introduced a beta that allows shared drive managers and My Drive owners to restrict folders to specific users. Today, we’re excited to announce the general availability of this feature in shared drives and My Drive, which means that users can restrict access to their My Drive folders using the two options outlined below, and by 2026, we will simplify and align the restricted access principles for My Drive and shared drives. | Learn more about access in Drive.

Expanding data regions coverage to Google Classroom

We previously added data regions coverage to Google Drive, Docs, Sheets, and Slides, and this week, we’re extending data region coverage to primary user data for Google Classroom for the U.S. and E.U. data regions. | Learn more about data regions coverage in Google Classroom.

Use Gemini in the side panel of Workspace apps in seventeen more languages

Gemini in the side panel of Google Docs, Google Sheets, Google Drive, and Gmail can be used in seventeen additional languages | Learn more about language availability.

Updated design for Google Meet meeting controls on Android and iOS

We are updating the ___location of some Google Meet meeting controls on Android and iOS devices, which are intended to organize features in a more intuitive way. | Learn more about meeting controls on mobile.

Migrate data from Microsoft Teams channels to Google Chat spaces using CloudM

Building on last year’s announcement of the general availability for Chat APIs to import data from messaging platforms to Google Chat, we’re excited to introduce a new migration solution from a Workspace partner, CloudM. | Learn more about migrating data to Chat.

The Policy API is now generally available with support for auditing more security features

We recently introduced the Policy API in open beta, letting super admins programmatically access information regarding how their Google Workspace environment service level settings and rules are configured. Beginning today, the Policy API is now generally available with more functionality. | Learn more about the Policy API.

“Take notes for me” in Google Meet now captures citations to transcripts

Recently, we announced that next steps will automatically be captured when using “take notes for me” in Google Meet. Building upon that momentum, your meeting notes document will now include citations, or timestamps, which correlate to the exact point in the meeting transcript that references the summarized notes. | Learn more about Meet citations to transcripts.

Gemini Deep Research and most experimental models now available to Google Workspace users in Gemini Advanced

We’re pleased to announce the launch of Deep Research and most experimental models to Google Workspace users with access to Gemini Advanced. | Learn more about Deep Research.

New Chat Usage Analytics Updates for Admins and Developers

Starting today, customerUsageReports.get and userUsageReports.get for Google Chat are available via the Admin SDK Reports API for customers to use in their own customized dashboards and reporting tools. This gives admins more ways to analyze Chat usage data. | Learn more about Chat Usage Analytics updates.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Easily convert data to people chips and update chip format in Google Sheets (People Chip Suggestions)
Pin conversations on your Google Group
Create names for group direct messages in Google Chat (Web)

Scheduled Release Domains:

Improved comments experience in Google Docs, Sheets, and Slides on Android tablets (Docs)
Easily convert data to people chips and update chip format in Google Sheets (People Chip Formats)

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Now generally available: Monitor and manage AppSheet usage in your organization with the AppSheet Admin console

Wednesday, December 18, 2024

What’s changing Beginning today, we’re pleased to announce that all Google Workspace Admins with the AppSheet service privilege can access the AppSheet Admin Console. The AppSheet Admin console is a consolidated ___location to monitor, manage and govern AppSheet across your organization. Previously, the AppSheet Admin Console was only available to those with an AppSheet Enterprise Plus license in public preview, but now any admin with sufficient privileges has access to monitor and manage their users (note: some features require an enterprise license for the admin and the user).

The AppSheet Admin Console gives admins visibility into the users, apps and licenses associated with their AppSheet users. From here, admins can:

Review the most popular apps and creators.
Review how many apps are owned and used for every user account.
View all of their organization's app users.
Verify the AppSheet licenses purchased, assigned and used.
Export a list of accounts, users, apps and licenses.

Since Public Preview, we’ve added more functionality:

Historical app usage: Admins can see app usage history for all accounts in their organization up to three months starting today and soon extending to six months.
Self-serve provisioning: Admins can choose how their enterprise licenses are provisioned - either through license assignment in the Workspace Admin Console or automatically upon login to AppSheet.
Organizations as the new standard: New and existing Workspace customers can manage all of their secondary ___domain users under a consolidated AppSheet organization.

The AppSheet Admin Console

Who’s impacted

Admins

Why it’s important

We’ve heard from our customers that in order to effectively manage AppSheet activity in their organizations, they need visibility into its usage. This includes information regarding how many users are using an AppSheet license, who is accessing their teams apps, and more. Expanding access to the AppSheet Admin console provides admins with these critical metrics, enabling them to understand how the tool is being used and govern the use of the tool as needed.

Additional details

The Licenses page will remain in public preview pending some supporting launches and additional enhancements expected early in 2025.

Getting started

Admins: Visit the Help Center to learn more about using the AppSheet Admin Console.
End users: There is no end user impact or action required.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1-3 days for feature visibility) starting on December 18 2024

Availability

Available to Google Workspace customers with a ___domain verified organization

Resources

Google Workspace Admin Help: Manage using the AppSheet Admin Console

Google Workspace Updates Weekly Recap - August 30, 2024

Friday, August 30, 2024

2 New updatesUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
The AppSheet Admin Console is now available in public previewFor the first time, Workspace admins will have visibility into the users, apps and licenses associated with their AppSheet users via the AppSheet Admin Console. Previously, these advanced monitoring capabilities were limited to AppSheet Enterprise customers. Now all Workspace admins with the AppSheet service privilege can use this data to gain a deeper understanding about how their users are interacting with AppSheet. With the AppSheet Admin Console, you can view all the app users across any of your organization’s apps, review the most popular apps and creators, and more. Admins can also take actions like exporting a list of accounts, users, apps, and licenses for their organization or set the role of users in their organization. Eligible customers can access the AppSheet Admin Console using this direct link or clicking out from Apps > Google Workspace > Settings for AppSheet in the Workspace Admin Console. | The open beta for the AppSheet Admin Console is available now for AppSheet Enterprise customers and AppSheet Core entitled customers. | Visit the Help Center to learn more about using the AppSheet Admin Console.

Google Workspace for Education users can now set and share personal pronouns and name pronunciation

Google Workspace for Education admins of K-12 and higher education institutions can now give their students the option to set their pronouns from their Google Account at aboutme.google.com. This option is OFF by default and can be enabled for all users or a subset of them (such as for a specific ___location or class). User-defined pronouns will appear in personal information cards displayed when hovering over or clicking someone’s profile photo across Workspace apps like Gmail, Calendar, Docs, Sheets, Slides, Chat, and Drive. Pronouns will also appear in Google Contacts, accessed by clicking “Open detailed view” from the personal information cards. | Pronouns are rolling out now to Rapid Release and Scheduled Release domains. | The ability to add name pronunciation will be available by the end of Q4, 2024. | Available to all Google Workspace for Education customers. | Visit the Help Center to learn more about allowing Directory users to change their pronouns and changing pronouns in your Google Account settings.

EDU - personal pronouns and name pronunciation

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Automate your workflows on Google Chat with IFTTT and UKG Flow integrations

Following the announcement at Google Cloud Next 2024, we’re excited to introduce Google Chat integrations with IFTTT and UKG Flow. | Learn more about Chat integrations with IFTTT and UKG Flow.

Picture-in-picture in Google Meet will now open automatically when switching tabs

Picture-in-picture mode will now automatically trigger when you switch tabs during a meeting. | Learn more about picture-in-picture in Meet.

Business Starter customers will soon have access to shared drives

Business Starter will officially have access to shared drives starting mid-September. When shared drives are made available to Business Starter customers, all users will be able to create shared drives by default. If this default behavior is undesired, admins can update their settings before Business Starter users gain access to the feature starting on September 23, 2024. | Learn more about shared drives for Business Starter.

Reply to emails in Gmail faster on Android devices

You can now reply to emails directly from the bottom of the conversation, without opening a new screen, making it easier to reference the email you’re replying to. | Learn more about replying to emails on Android.

Upload additional types of documents to Gemini (gemini.google.com) for insights and analysis

Google Workspace users with a Gemini Business, Enterprise, Education or Education Premium license can now upload a variety of files from Google Drive or locally from your device into Gemini. | Learn more about document upload with Gemini.

“Take notes for me” in Google Meet is now available

“Take notes for me” is an AI-powered feature in Google Meet that automatically takes notes, allowing you to focus on discussion, collaboration, and presentation during your meetings. | Learn more about “Take notes for me”

Google Meet provides consolidated email for all meeting artifacts

Currently, Google Meet sends an email for each type of meeting artifact initiated in a meeting, including meeting recordings, meeting transcripts, Gemini notes with “take notes for me,” live streams and more. Going forward, you’ll receive one email consolidating these artifacts. | Learn more about Meet’s meeting artifacts.

Customize Gemini (gemini.google.com) for your specific needs with Gems

Gems are now available to Google Workspace customers with a Gemini Business, Enterprise, Education, or Education Premium add-on. | Learn more about Gems.

Gmail Q&A: A new way of searching your inbox with Gemini on Android devices

Gmail Q&A feature is rolling out now on Android devices and coming soon to iOS. | Learn more about Gemini in Gmail.

Additional data protection in Gemini (gemini.google.com) when using a school account is now available

Earlier this year, we brought Gemini for Google Workspace to education communities with two new paid add-ons. At that time, we announced that educators and students 18 years and older who did not have a Gemini Education license would soon get added data protection when using Gemini (gemini.google.com) as an Additional Service with their school accounts. Beginning this week, that added data protection is now available — free of charge. | Learn more about data protection in Gemini.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Scheduled Release Domains:

Google Meet annotation updates for mobile devices

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Google Workspace Updates Weekly Recap - August 9, 2024

Friday, August 9, 2024

3 New updatesUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Appointment slots booking pages are no longer available in Google Calendar Earlier this year, we announced that the appointment slots feature will be replaced by appointment schedules in Google Calendar. Starting this week, appointment slots booking pages will no longer be available and all new appointments will need to be booked through appointment schedules. | Rollout to Rapid Release and Scheduled Release domains is scheduled to complete by the end of August 2024. | Appointment schedules are available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, Nonprofits, Google Workspace Individual, Google One Premium users and users with personal Google accounts. | Visit the Help Center for detailed information about appointment schedules.
Dark mode now available in Google Classroom on mobile Similar to the recent announcement of dark mode in Google Drive, users will now be able to change the color theme of Google Classroom on their mobile device. This new setting aims to provide users with a more comfortable, customizable viewing experience and also reduces battery usage. | Available to Google Workspace Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade customers. | Rollout to Rapid Release and Scheduled Release domains is complete. | Visit the Help Center to learn more about using Dark Mode in Classroom.

New automation event for AppSheet databases is now generally available We’re excited to announce the general availability of AppSheet database automation events, allowing users to kick off automation workflows based on changes made directly in their AppSheet database. | Available to AppSheet Free, AppSheet Core and AppSheet Enterprise Plus. Google Workspace editions that include AppSheet Core can be viewed here. | Rollout to Rapid Release and Scheduled Release domains is complete. | Visit the AppSheet community to learn more about this feature and check out the Help Center to get instructions for building your first automation using an AppSheet database.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Available in open beta: configure third-party apps by select API scopes

We’re giving admins another layer of granular control for third-party apps. Specifically, you can now configure apps to be limited by selected OAuth 2.0 Scopes for Google APIs, such as Drive or Gmail scopes. | Learn more about the beta to configure third-party apps by select API scopes.

Providing student engagement signals for Google Drive file attachments in Google Classroom

We’re introducing a new feature that surfaces richer student engagement data on assignments with Google Drive attachments in Google Classroom. With this update, teachers will have easily accessible visibility into whether students have made progress on assignments with Drive attachments through pre-existing workflows in Classroom. | Learn more about Drive file attachments in Classroom.

“Take notes for me” in Google Meet is rolling out soon; pre-configure access with a new admin setting

“Take notes for me,” an AI-powered feature in Google Meet that automatically takes notes during your meetings, will be rolling out soon. Prior to end user availability, admins can now configure whether their users can use this Google AI note-taking feature with a new Admin console setting. | Learn more about the admin setting for “Take notes for me.”

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Scheduled Release Domains:

All new appointments need to be booked through appointment schedules in Google Calendar (Disabling the creation of appointment slots)
Import and export Markdown in Google Docs

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Introducing AppSheet Organizations

Thursday, May 2, 2024

What’s changing We’re making it easier to manage your AppSheet users with the introduction of AppSheet Organizations. An AppSheet organization creates organization administrators with a centralized tool to manage all of the teams in the organization and delegate team management responsibilities to team administrators.

This chart shows the hierarchical relationship between an organization, and its teams and members.

An organization is based on a Workspace organization and is tied to your primary ___domain. One organization can contain multiple teams based on Google groups and Workspace organizations.

Who’s impacted

Admins

Why you’d use it

AppSheet organizations significantly simplify the management of users and policies across all their AppSheet teams. Admins can:

Access self-serve tools to make changes that formerly required manual Support team intervention.
Create and manage organization-level policies that apply to all teams and manage individual team policies.
Create new teams with distinct admins, users and policies as needed. Admins can also independently assign or remove team, root, or organization administrator roles of any user.

Additional details

Support for non-Google authenticated users

For new and existing customers with AppSheet Organizations, any user from your verified primary or secondary domains that does not authenticate through Google will be shown in your ___domain-based teams alongside any group-based teams that have been created. These users will be subject to the same policies and team settings that apply to your users that authenticate through Google.

Getting started

Admins: Visit the Help Center to learn more about AppSheet Organizations and how to request an organization.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available to Google Workspace customers with a ___domain verified organization and AppSheet Enterprise Standard or AppSheet Enterprise Plus.

Resources

Available in open beta: Build AppSheet automations using Google Forms

Wednesday, May 1, 2024

This announcement was part of Google Cloud Next ‘24. Visit the Workspace Blog to learn more about the next wave of innovations in Workspace, including enhancements to Gemini for Google Workspace.

What’s changing

Many companies rely on the data collected via form submissions when they are performing tasks for ticketing or incident reporting. However, prior to today you could only view information from form submissions via email, spreadsheet, or in the Forms app itself.

With this update, Google Forms submissions can act as event triggers within AppSheet Automations. These automations can then take many different actions, such as sending notifications or approval requests to Gmail or Google Chat, or even calling a custom Apps Script function.

Build AppSheet automations using Google Forms is now available in beta

Who’s impacted Admins, end users and developers

Why you’d use it This integration enables users to receive actionable notifications based on responses to Google Forms.

Getting started

Admins:

Developers and end users: Visit the Help Center to learn more about building automations using Google Forms.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 1, 2024

Availability Available for Google Workspace:

Business Starter, Standard, Plus
Enterprise Standard, Plus
Enterprise Essentials Plus
Education Fundamentals, Standard, Plus and the Teaching & Learning Upgrade
Frontline Starter, Standard
AppSheet Starter, Core, Enterprise Standard, Enterprise Plus

Resources

AppSheet smart chips for Google Docs

Wednesday, November 15, 2023

What’s changing In Google Docs, you can already insert smart chips for Docs, Sheets and Slides files, date chips, Calendar event chips, and more. Beginning today, you can now insert smart chips for AppSheet content. These smart chips allow you to access AppSheet data directly into Docs — you’ll be able to view and take action on the data, including triggering automations, without having to leave Docs.

Getting started

Admins: AppSheet smart chips are included as part of the AppSheet product service entitlement in your Admin Console. Additional policies and settings can be configured directly in AppSheet
End Users: All Workspace customers are entitled to use AppSheet smart chips in Google Docs once they are enabled. To enable them, you’ll need to install the AppSheet for Google Docs Add-On from Google Workspace Marketplace. Visit the AppSheet Help Center to learn more about getting started with AppSheet and inserting AppSheet smart chips into a Google Doc.

Rollout pace

This feature is available now.

Availability

Available to Google Workspace customers with AppSheet licenses.

Resources

AppSheet Core licenses will be included by default for more Google Workspace editions, along with a new Admin security setting

Monday, July 17, 2023

What’s changing To bring the power of AppSheet to more users, AppSheet Core licenses will now be included for the following Google Workspace editions:

Business Starter, Standard, and Plus
Enterprise Starter and Standard
Frontline Starter and Standard
Non-profits
Education Standard

Note that AppSheet Core licenses are already included for ___domain-verified Google Workspace Enterprise Plus, Enterprise Essentials Plus, and Education Plus users. Your Google Workspace instance must be ___domain-verified to enjoy this feature.

Along with expanding access, we’re giving Admins a new org-level setting, which controls how users are able to use their AppSheet Core licenses, including whether app data can be shared externally. See below for more information.

Who’s impacted Admins and end users

Why it matters

AppSheet allows users to maximize Google Workspace by building custom applications on top of Google Workspace and other services in their environment, all without writing any code. For example, you can build apps that record facility inspections, document inventory, or manage approvals.

You can take advantage of AppSheet features and integrations such as:

By including AppSheet Core licenses in more Google Workspace editions, the power of AppSheet is accessible to more users. Further, Admins will have the security features they need to ensure their users are using AppSheet appropriately in their organization. Visit our Help Center to learn more about getting started with AppSheet as well as our online community to collaborate with other AppSheet Creators.

Additional details

Admins can use the new “Core License Security Setting” in the Google Workspace Admin Console to control features related to whether app data can be shared externally. The setting will apply to the following functions for Google Workspace users using AppSheet Core:

Sharing with external app users
Connecting to external app data
Automation emails to external recipients
Using external AppSheet apps

The setting applies to all AppSheet Core apps in your ___domain — for more granular governance, AppSheet Enterprise licenses are required.

For Admins with existing AppSheet usage, this setting will be OFF by default to ensure no existing apps are disrupted.
For Admins without existing AppSheet usage, the setting will be ON by default.

You’ll begin seeing the new setting in the coming weeks, see the "Rollout" section below for more details.

Getting started

Admins

If you’re currently paying for AppSheet Core licenses, they will have to be canceled manually. Impacted customers will receive a notification via email in the coming weeks with more information and next steps.
Before changing the Core License Security Setting, Admins should check with their AppSheet creators to ensure any active applications don’t rely on the features controlled by the Core License Security Setting. Admins can get a basic understanding of which users are using AppSheet by running a User Report in the Google Workspace Admin Console.

Partners

Use the Partner Advantage Portal to learn more about how your customers can leverage AppSheet in their organizations and AppSheet's subscription plans.

End users

Visit the AppSheet Help Center to learn more about getting started with AppSheet.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 25, 2023

Availability

AppSheet Core licenses are already included for ___domain-verified Google Workspace Enterprise Plus, Enterprise Essentials Plus, and Education Plus users.

AppSheet Core licenses will now be included for ___domain-verified Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Frontline Starter and Standard, Nonprofits, and Education Standard customers
Google Workspace for Education users designated as under the age of 18 are restricted from using AppSheet with their Google Workspace for Education accounts. For more information, use this article in our Help Center about controlling access to Google services by age.

Resources

Google Workspace Updates Weekly Recap - May 19, 2023

Friday, May 19, 2023

6 New updatesUnless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace customers.

Improve time management and display time with new chips in Google Docs

In addition to the recent introduction of new smart canvas features in Google Sheets and Google Docs, we’re adding new timer chips that can be used to timebox activities and ensure that you’re using your time productively.

To more finely represent time, we’re also adding a time-of-day chip to Google Docs. By typing “@today" you can add the date and then select "Set time" to add the time to the date chip.

Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for May 31, 2023. | Learn more about inserting smart chips & building blocks in your Google Doc.

Use alternative text for visual content on Google Sites

Google Sites editors are now able to add or edit alt text on inserted images and add or edit alt text on background images, making their Sites more readable by everyone. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for May 30, 2023. | Learn more about making your site more accessible.

Enhancing our web onboarding experience in Google Chat to help users get started quicker

To build upon recent Google Chat improvements and help organizations use Chat more efficiently, we’re revamping the web onboarding experience for those new to Chat. When using Chat in Gmail or visiting chat.google.com for the first time, you will see options to start a chat, join a space, or browse apps. If you select the first option to send a direct message to a colleague or group, the simpler chat creation options will appear. Choosing to join a space will display a new browsing experience, and the Chat apps option will show you how apps work and the ways to find and add apps. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for June 5th 2023.

New web onboarding experience in Google Chat

Spellcheck for client-side encrypted files in Google Slides

If you’re working in a client-side encrypted file in Google Slides, you’ll now see spelling suggestions as you type. You can see suggestions for misspelled words (indicated by a red wavy underline) by accessing the menu (Tools > Spelling > Spell check) or right- or left-clicking on the word. | Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for May 30, 2023. | Learn more about encrypted files in Drive, Docs, Sheets & Slides.

Export client-side encrypted spreadsheets to Excel files

Google Sheets files that are client-side encrypted can now be exported as an Excel file. This means you'll continue to protect your files with encryption, but convert your files as needed. | Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Learn more about encrypted files in Drive, Docs, Sheets & Slides.

AppSheet-powered no-code apps in Google Chat

This announcement was made at Google I/O ‘23. Visit the Workspace Blog to learn more about building workflows across Google Workspace to connect user experiences across apps. You can now create Google Chat apps without code in AppSheet to build integrations or workflows that suit the needs of your organization. | Available now to all Google Workspace customers with an AppSheet Starter, Core, or Enterprise plan. | Learn more about Chat apps.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Improving Calendar Interoperability

Recent improvements to Calendar Interoperability include: Microsoft Outlook users who also have a Google Calendar with the same email address can receive Google Calendar invitations and RSVPs in Outlook, a default meeting reminder will be generated in Microsoft Outlook if the invitation was created in Google Calendar to help make sure guests using Outlook do not miss events, and non-Google Calendar recurring events will be more systematically and accurately updated in Google Calendar. | Learn more about Calendar Interoperability improvements.

New membership limits for Google Groups

We've increased the limits for the number of direct and indirect group memberships for which a user can have: Direct: 3,000 memberships (increasing from 2,000) and Combined direct and indirect: 7,500 memberships (increasing from 5,000). | Learn more about new membership limits for Google Groups.

Easily expand and collapse content in Google Docs

We introduced a new feature that helps you minimize and expand sections within Google Docs. This collapsible headings function makes it easier to consume content by enabling you to hide portions of larger documents more easily. | Learn more about expand/collapse in Google Docs.

Create custom building blocks in Google Docs

This feature enables you to save custom blocks of text, tables, and chips to build reusable components. For example, you might create a project kickoff template to track milestones and tasks, a product launch checklist, or even a block of code or text that’s commonly used within your organization. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus customers and Nonprofits only. | Learn more about custom building blocks in Docs.

React to messages quickly in Google Chat

We've added quick reactions in Chat, which displays your most frequently used emojis upon hovering over a message. You'll also see options to open the full emoji picker, reply in a thread, quote in reply and more. | Learn more about quick reactions in Google Chat.

Monitor abuse related events in the Alert Center

Admins will now receive alerts related to abuse related events in their organization. This includes events related to content that has been marked abusive or user access restrictions to apps. | Learn more about monitoring abuse related events in the Alert Center.

Complete data-driven tasks faster with new smart chip data extraction in Google Sheets

You will now be able to quickly extract information from smart chips for advanced sorting, filtering and analysis to drive your projects forward. | Learn more about smart chip data extraction in Google Sheets.

Collaborate with others on Google Calendar invites in Google Docs

We've introduced a building block that lets you collaborate with others to draft calendar invites. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus customers and Nonprofits only. | Learn more about drafting calendar events from Google Docs.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.

Rapid Release Domains:

Find files quicker with search chips in Google Drive

Introducing additional smart chip functionality in Google Sheets

Scheduled Release Domains:

Enabling organizational communication with announcements in Google Chat (Web)

Replace images quicker in Google Slides with new drag and drop feature

Add emoji reactions to existing comments in Google Docs

Rapid and Scheduled Release Domains:

Communicate better with a modernized Google Chat

Attach a document, spreadsheet, or presentation to a Google Calendar event directly from Meet in Docs, Sheets, and Slides

Manage all Spaces in your organization through the Admin console

Improving Calendar Interoperability

New membership limits for Google Groups

Monitor abuse related events in the Alert Center

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

______________

Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

______________

Updates

Introducing AppSheet User Pass

Embed AppSheet apps directly in Google Sites

Google Workspace Updates Weekly Recap - February 21, 2025

Now generally available: Monitor and manage AppSheet usage in your organization with the AppSheet Admin console

Google Workspace Updates Weekly Recap - August 30, 2024

Google Workspace Updates Weekly Recap - August 9, 2024

Introducing AppSheet Organizations

Available in open beta: Build AppSheet automations using Google Forms

AppSheet smart chips for Google Docs

AppSheet Core licenses will be included by default for more Google Workspace editions, along with a new Admin security setting

Google Workspace Updates Weekly Recap - May 19, 2023

Filter by product

Filter by date

Subscribe by feed

Subscribe by email

Localized Google Workspace Updates

Useful Links

Join the official community for Google Workspace administrators

Learn about more Google Workspace launches