Google Workspace Updates: Google Forms

Adding granular control options for who can respond to Google Forms

Tuesday, December 3, 2024

What’s changingLast year, we introduced a beta that gives Google Forms creators more granular control over who can respond to their forms via sharing settings.
Previously, form creators had two sharing options: restrict responses to users within their ___domain (and trusted domains) or make forms public (i.e. anyone with the URL can respond).
With this new option, now generally available, form creators can limit response access to specific users, groups, or target audiences—similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive.

Adding granular control options for who can respond to Google Forms

Who’s impacted Admins, end users and developers

Why you’d use it This feature is useful in any scenario where you’d like to control who can respond to a form. For example, business leaders can better collect feedback from specific organizational units and prevent the form from being responded to by other teams or organization units. Similarly, teachers can use this to ensure a quiz is only accessible to select students who receive the link.

Getting started

Admins: There is no admin control for this feature.
End users:

Form creators must publish their form to enable responders to view the form or submit a response.
Form creators can see who has access to the form and share response access to specific users, groups, or target audiences.
Visit the Help Center to learn more about publishing & sharing your form with responders.
Note: At the moment, this feature is limited to newly created forms and is not available for existing forms.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 3, 2024
Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on January 6, 2025

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Note: The target audiences feature mentioned above is only available for the Google Drive and Docs and Google Chat services. Supported editions for this feature on Drive, Docs & Chat include: Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Enterprise Essentials and Enterprise Essentials Plus. Supported editions for this feature on Drive & Docs only include: Business Standard, Nonprofits and G Suite Business.

Resources

Ask responders for a rating in Google Forms

Monday, October 7, 2024

What’s changingTo add to the list of question types that users can respond to in Google Forms and enable the collection of feedback in a more engaging way, we’re introducing a rating question type.

This new question type enables you to customize rating questions by setting a rating scale level and include rating icons, such as stars or hearts, to offer a more intuitive way to gather opinions from an audience.

With this update, you'll be able to analyze responses to these questions (e.g. average rating of responses and visual distributions of ratings) using the summary tab of the responses section.

Getting started

Admins: There is no admin control for this feature.
End users:

Go to “create a new form” at forms.google.com or an existing form and add a new “Rating” question from the dropdown of different question types.
Add the scale for the rating question, such as 1-5, and choose between the different icons supported: stars, hearts and thumbs up.
Visit the Help Center to learn more about asking responders to provide a rating on a scale.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 7, 2024
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 21, 2024

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

Google Help: Choose a type of question for your form

View and structure Google Form data as a table in Google Sheets

Thursday, August 15, 2024

What’s changing
Starting today, when a user initiates the creation of a new sheet using their Forms data, Sheets will automatically open the data as a table, bringing format and structure to your data. If a user opens a pre-existing sheet connected to a Form, there will be no change and the user will need to convert the data to a table by going to Format > Convert to table.

View and structure Google Form data as a table in Google Sheets

Getting started

Rollout pace

Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 15, 2024
Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on September 5, 2024

Availability

Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts

Resources

Google Help: Use tables in Google Sheets
Google Workspace Updates Blog: New ways to quickly format and organize data with Tables in Google Sheets

Adding Data Loss Prevention (DLP) to form content in Google Forms

Wednesday, July 24, 2024

What’s changingWe’re continually investing in data protection capabilities for Google Forms. We’ve already enabled data loss prevention (DLP) for Google Drive policies that apply to files submitted in external Forms, including Forms from external organizations. To expand on this, today we’re announcing that DLP policies for form content in Google Forms is now generally available.

With DLP, Forms with sensitive content can be blocked from being viewed or responded to by external individuals. Based on DLP rules configured by the admin, this feature checks form content including questions, form title and description and answer options provided in the form, and prevents sensitive content from being shared externally; it does not check form responses provided by end users that are submitted to external forms.

This screenshot of a Google Form includes mentions of “Project X”. DLP rules are configured to detect and prevent sharing of Forms with responders outside the organization with any mentions of “Project X”, the sensitive content in this form.

Additional details If you do not want DLP rules applied to users in your ___domain, you can exclude certain groups or organizational units from DLP checks. You can also exclude specific Forms by using nested condition operators in DLP for Drive rules. To do so, add a ‘AND NOT’ conditional operator and specify a relevant secondary condition, such as the presence of a custom-defined “isForm” label that you have applied to the Forms you want excluded.Visit this Help Center to learn more about using Workspace DLP to prevent data loss.

Getting started

Admins:

End users: End users can respond to forms as usual to forms that do not violate DLP rules, but if a form violates Drive DLP rules for their ___domain, form editors may see warnings and form responders external to the ___domain may be blocked from viewing or responding to the form.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 24, 2024
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on August 5, 2024

Availability Available for Google Workspace:

Enterprise Standard, Plus
Enterprise Essentials Plus
Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade
Frontline Standard
Cloud Identity Premium

Resources

Google Workspace Admin Help: Use Workspace DLP to prevent data loss

Google Workspace Updates Weekly Recap - June 21, 2024

Friday, June 21, 2024

3 New updatesUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Now generally available: Build AppSheet automations using Google Forms AppSheet helps users automate manual workflows by integrating with data sources like Google Drive, Chat and Sheets, and earlier this year we announced its integration with Google Forms in beta. This week, we’re excited to announce this is now generally available. | Roll out to Rapid Release domains and Scheduled Release domains is complete. | Available to Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Enterprise Essentials Plus, Education Standard, Education Plus and the Teaching & Learning Upgrade, Frontline Starter, Frontline Standard, AppSheet Starter, AppSheet Core, AppSheet Enterprise Standard, and AppSheet Enterprise Plus customers only. | Learn more about AppSheet's integration with Google Forms and building your first app and automation using Google Forms.

The ability to add and remove Google Groups as space members using the Google Chat API is now generally available Last year, we announced the ability to create spaces, memberships, group chats, and more using the Google Chat API. This week, we’re excited to introduce the option for developers to add and remove Google Groups as space members using the Google Chat API. | Rolling out now to Rapid Release domains and Scheduled Release domains. | Available to all Google Workspace customers. | Learn more about accessing Chat APIs through the Google Chat API.

Comments and action items in client-side encrypted Google Docs is now generally available You can now collaborate with others on client-side encrypted Google Docs to add, edit, reply, filter, or delete comments. You can also assign action items to yourself or others. This functionality was previously available in open beta — see our original announcement for complete details. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for July 2, 2024. | Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Learn more about working with encrypted files in Drive, Docs, Sheets & Slides.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Insert images into practice sets in Google Classroom

Teachers can now import images, like graphs, charts or photos, into practice sets using files from Google Drive or directly from their computer. | Learn more about inserting images into practice sets.

Help your students learn to read with Read Along in Classroom

We’re introducing Read Along in Google Classroom, a new feature that helps students build their independent reading skills by enabling teachers to assign differentiated reading activities, based on Lexile® measure, grade level, or phonics skills. | Learn more about Read Along in Google Classroom.

External users can now securely collaborate on client-side encrypted files

We’re expanding visitor sharing, a feature that provides secure, pincode-based collaboration over sensitive data with people, to include client-side encrypted files. This allows users to securely collaborate with external partners on sensitive Google Drive, Docs, Sheets, and Slides files, while maintaining the confidentiality of the information with the granular control of encryption keys, identity verification and user permissions. | Learn more about visitor sharing.

Create interactive YouTube assignments in Google Classroom more quickly and efficiently, with the help of AI

We’re introducing AI-suggested questions that educators can easily attach to a video based on its content when creating interactive YouTube assignments in Google Classroom. | Learn more about YouTube assignments in Classroom.

Google Meet adds 52 new languages to translated captions and 11 more languages for closed captions

For all Google Workspace customers and users with personal accounts, we’ve expanded support for closed captioning. In addition, for Gemini for Google Workspace customers, we are adding 52 languages to translated captions with full language support. | Learn more about translated captions and closed captions.

Improved syncing experience between Google Calendar and third-party calendars

We’re pleased to introduce an improved email notification experience for those who are using third-party calendar services—like Outlook—to collaborate with Google Calendar users. | Learn more about the improved syncing experience on Calendar.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Scheduled Release Domains:

Expanding voice typing and automatic captions to additional browsers

Rapid and Scheduled Release Domains:

Updates regarding the transition from spaces organized by topic to in-line threading in Google Chat (The upgrade from conversation topics to in-line threading in spaces is complete.)
Set the default camera framing option for Google Meet hardware devices, and other framing updates (This includes framing support on whiteboards (Series One Desk 27 and Board 65) and remote controlled only Google Meet hardware devices and small adjustments to how camera framing settings appear on hardware devices only)
Request to join spaces in Google Chat (mobile only)
Google Classroom now supports grade category and co-teacher imports from SIS partners
Help your students learn to read with Read Along in Classroom
Create interactive YouTube assignments in Google Classroom more quickly and efficiently, with the help of AI
Google Meet adds 52 new languages to translated captions and 11 more languages for closed captions (Live captions language expansion only)

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Available in open beta: Build AppSheet automations using Google Forms

Wednesday, May 1, 2024

This announcement was part of Google Cloud Next ‘24. Visit the Workspace Blog to learn more about the next wave of innovations in Workspace, including enhancements to Gemini for Google Workspace.

What’s changing

Many companies rely on the data collected via form submissions when they are performing tasks for ticketing or incident reporting. However, prior to today you could only view information from form submissions via email, spreadsheet, or in the Forms app itself.

With this update, Google Forms submissions can act as event triggers within AppSheet Automations. These automations can then take many different actions, such as sending notifications or approval requests to Gmail or Google Chat, or even calling a custom Apps Script function.

Build AppSheet automations using Google Forms is now available in beta

Who’s impacted Admins, end users and developers

Why you’d use it This integration enables users to receive actionable notifications based on responses to Google Forms.

Getting started

Admins:

Developers and end users: Visit the Help Center to learn more about building automations using Google Forms.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 1, 2024

Availability Available for Google Workspace:

Business Starter, Standard, Plus
Enterprise Standard, Plus
Enterprise Essentials Plus
Education Fundamentals, Standard, Plus and the Teaching & Learning Upgrade
Frontline Starter, Standard
AppSheet Starter, Core, Enterprise Standard, Enterprise Plus

Resources

New beta to add granular control options for who can respond to Google Forms

Wednesday, December 6, 2023

What’s changingWe’re introducing a beta that gives Google Forms creators more granular control over who can respond to their forms via sharing settings.
Previously, forms creators had two sharing options: restrict responses to users within their ___domain (and trusted domains) or make forms public (i.e. anyone with the URL can respond). With this new option, form creators can limit response access to specific users, groups, or target audiences—similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive.

New beta to add granular control options for who can respond to Google Forms

Who’s impacted Admins, end users and developers

Why you’d use it This feature is useful in any scenario where you’d like to control who can respond to a form. For example, teachers can use this to ensure a quiz is only accessible to select students who receive the link. Similarly, business leaders can better collect feedback from specific organizational units and prevent the form from collecting email addresses or from being forwarded.

Getting started

Users with personal Google Accounts or Workspace Individual subscribers can sign up using this form.

Availability

Available to all Google Workspace customers and users with personal Google Accounts

Note: The target audiences feature mentioned above is only available for the Google Drive and Docs and Google Chat services. Supported editions for this feature on Drive, Docs & Chat include: Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Enterprise Essentials and Enterprise Essentials Plus. Supported editions for this feature on Drive & Docs only include: Business Standard, Nonprofits and G Suite Business.

Resources

Expanding branding and customization capabilities in Google Slides and Google Forms

Tuesday, August 8, 2023

What’s changingYou can now more easily and quickly create with high-quality, pre-designed branded templates and themes in Google Slides and Forms.
Once an admin distributes branded materials to users in their ___domain, they will have access to:

A ___domain template with a variety of branded slides, layouts, images, colors and fonts that will appear when creating a new presentation in Slides.
A ___domain theme including fonts, branded colors and a header image that you can use when creating a new form or editing an existing form in Forms.

Domain template in Slides

Domain theme in Forms

Who’s impacted Admins and end users

Why you’d use it These features enhance brand consistency across an organization.

Additional details Admins have the ability to assign a ___domain template to all users in the organization, or specify particular templates for certain workgroups.

Getting started

Admins: These features will be OFF by default and can be enabled at the ___domain, OU, or group level. In the Admin console, go to Apps > Google Workspace > Setting for Drive and Docs > Templates > Default themes and templates > Forms default theme or Slide library template. Visit the Help Center to learn more about default templates & themes.
End users: If enabled by your admin, access the default theme in Forms by clicking the “Customize Theme” icon in the top right corner of the header menu. To access a slide template, use the template sidebar that opens by default on new documents, or open the sidebar by going to Insert >Templates. Visit the Help Center to learn more about adding, deleting & organizing slides, changing the theme, background, or layout in Google Slides, creating a file from a template, and changing the theme or font of your form

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on August 7, 2023

Availability

Available to Business Plus, Enterprise Standard, Enterprise Plus, Education Plus

Resources

More granular control for Google Forms

Tuesday, August 1, 2023

What’s changing We’re introducing a new toggle in the Admin console that adds controls for who can access Google Forms features and services. When disabled, end users cannot create, edit or respond to Google Forms.

Getting started

Admins:

Forms will be ON by default and can be disabled at the ___domain, OU, and group level by navigating to Apps > Google Workspace > Drive and Docs > Google Forms. This setting will not take effect if the entire Drive and Docs Service is turned OFF.

The entire Drive and Docs Service is the setting in the Admin console that turns OFF Drive, Docs, Slides, Sheets, and Forms.

Visit the Help Center to learn more about turning Google Forms on or off for users.

End users: There is no end user setting for this feature. If disabled by your admin, you cannot create, edit, or respond to Google Forms.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on August 1, 2023

Availability

Available to all Google Workspace customers

Resources

Google Workspace Admin Help: Turn Google Forms on or off for users

Google Workspace Updates Weekly Recap - June 23, 2023

Friday, June 23, 2023

2 New updatesUnless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace customers.

Adding flexibility to email collection in Google Forms

Previously, when creating or modifying a Google Form and editing the “Responses” section, form creators only had the option to toggle the "Collect email addresses" option on or off. If enabled, this meant when users filled out the form, their email was automatically collected with their form submission. To add flexibility, we’ve introduced the ability to choose between the following email collection options:

Verified email collection (previously known as automatic email collection)
Responder input (previously known as manual email collection)
Do not collect

The verified collection option will now require a user to click a checkbox to confirm which email address is being collected upon submission. | Learn more about viewing & managing form responses.

Adding flexibility to email collection in Google Forms

Gain consensus from collaborators quickly with voting chips in Google Docs You can now add smart chips that contain emojis to use as voting indicators in Google Docs. This feature helps teams express themselves while they’re collaborating in Docs by allowing you to rank or compare ideas. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus customers and Nonprofits only. | Learn more about inserting smart chips & building blocks in your Google Doc.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Launching in beta: programmatically write working locations with the Calendar API Available now in beta through our Developer Preview Program, you can write a user’s working ___location using the Calendar API. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade and Nonprofits customers only. | Learn more about writing working locations with the Calendar API.
Enhancing Google Vault file retention capabilities using Google Drive Labels Google Vault now supports custom retention rules based on Drive labels. | Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, and Education Plus customers only. | Learn more about Vault file retention using Google Drive Labels.
Respond to access requests for Google Workspace files more efficiently Users can now review and respond to requests from within the file. Approvers will see a notification dot on the “Share” button if they have a pending access request and a new banner at the top of the sharing dialog. | Learn more about responding to access requests.
Monitor additional Google Meet hardware issues in the Admin console You can now use the Admin console to detect and monitor additional Meet hardware issues, such as: missing display, missing controller, missing default camera, missing default microphone, missing default speaker, and missing default whiteboard camera. | Learn more about monitoring Google Meet hardware issues.
Use companion mode to check-in to a Google Meet conference room, so everyone can know you by nameIf you’re joining a meeting from a conference room, you can use companion mode on your personal device to check in to that specific room. Room check-in allows everyone on the call to easily identify who is in the conference room, rather than simply seeing the conference room name. | Learn more about companion mode check-in with Google Meet.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.

Scheduled Release Domains:

Complete data-driven tasks faster with new smart chip data extraction in Google Sheets

Improved experience for admitting or denying join requests in Google Meet

Enhancing our web onboarding experience in Google Chat to help users get started quicker

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Adding Trusted Types to Google Workspace

Thursday, February 23, 2023

Update

[August 2, 2023] This feature has fully rolled out Calendar, Docs, Sheets, Slides, Forms, Sites, Jamboard, Drawings and Drive.

[April 26, 2023] We have paused rollout for this feature for Docs, Sheets, Slides, Forms, Sites, Jamboard, Drawings and Drive while we evaluate performance and quality. We will provide an update once rollout resumes.

What’s changingWe’re improving the client-side security of Google Docs, Sheets, Slides, Forms, Sites, Jamboard, Drawings, Drive, and Calendar with Trusted Types. This will provide an extra layer of protection around Document Object Model (DOM) APIs that are used by the apps listed above or third-party extensions.
This new enforcement mode will require third-party extensions to use typed objects instead of strings when assigning values to DOM APIs, and will begin rolling out on March 23, 2023. Once Trusted Types are fully enforced, the Trusted Types directive will be present in the Content Security Policy (CSP) header:

Who’s impactedDevelopers (relying on any Chrome extensions that modify DOM APIs.)

Why it’s importantTrusted Types is a feature that further enhances our advanced data protection controls to keep users and data safe across more of the apps they use everyday.

Additional details Screen readers, braille devices, and screen magnification will not change with Trusted Types. However, we recommend admins and developers check third party extensions for Trusted Types violations. Visit the Help Center to learn more about Accessibility for Google Docs, Sheets, Slides, & Drawings.

Getting started

Admins: There is no admin control for this feature.
Developers:

To make code Trusted Types compliant, signal to the browser that data being used within the context of these DOM APIs is trustworthy by creating a Trusted Type special object.
There are several ways to be Trusted Types compliant, such as removing the offending code, using a library, or creating a Trusted Types policy. To ensure a seamless experience for users, these techniques can be employed before Trusted Types enforcement is rolled out.
Visit the Chrome DevTools engineering blog to learn more about implementing CSP and Trusted Types debugging in Chrome DevTools.

End users: There is no end user setting for this feature.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 23, 2023
Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on April 24, 2023

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
Available to users with personal Google Accounts

Resources

Google Workspace Updates Weekly Recap - July 1, 2022

Friday, July 1, 2022

New updatesUnless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.

Drag out from Keep You can now effortlessly insert images saved in your Keep notes into other apps by dragging them out from the image carousel on Android devices. | Learn more.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Offline syncing available for opened Microsoft Office documents You can now work offline with Microsoft Office files on your desktop. | Learn more.

Rich text formatting in Google Forms titles and descriptions In addition to new options for styling fonts, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. | Learn more.

Start meetings more efficiently with the Calendar guest list in Google Meet In Google Meet, you can now see participants who were invited to the meeting but have yet to join the call. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, the Teaching & Learning Upgrade, Education Plus, Non profit customers, and legacy G Suite Basic and Business customers only. | Learn more.

Updated timeline for the new integrated view for Gmail We’ve rolled out the opt-out experience to a segment of Gmail users. This means that select users will see the new Gmail experience by default, but they will still have the option to revert to classic Gmail via the settings menu. | Learn more.

New security alerts for highly sensitive changes to Google Workspace configurations In the Alert Center, admins will now be notified of select critical and sensitive changes made to their Google Workspace configurations. | Learn more.

Synchronize client-side encrypted files with Google Drive for Desktop on Windows and Mac OS Admins can update their client-side encryption configurations to include Drive for Desktop. When enabled, users can synchronize their Google Drive, Docs, Sheets, and Slides files with Drive for Desktop on Windows & Mac OS devices. | Encrypt and upload local files is available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Learn more.

Easily share profile links via Contacts Every contact with a Workspace email now has a new profile link that is easy to copy, share, and send within an organization. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Rich text formatting in Google Forms titles and descriptions

Tuesday, June 28, 2022

Quick summaryIn addition to new options for styling fonts, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. This highly requested feature allows you to use bolding, underlining, italicizing, hyperlinks, and lists in titles, question titles, and descriptions.

Rich text formatting in Google Forms titles and descriptions_v2

Getting started

Admins: There is no admin control for this feature.
End users: To access rich text formatting, create a Form > add or edit text > select the desired formatting option. Visit the Help Center to learn more about formatting text in your form.

Rollout pace

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
Available to users with personal Google Accounts

Resources

Google Help: Format text in your form

Google Workspace Updates Weekly Recap - June 24, 2022

Friday, June 24, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all legacy Google Workspace and G Suite customers.

Frictionless sharing across Google Drive, Docs, Sheets, and Slides In the effort to make collaboration simpler for users, we've introduced a new sharing experience in Workspace. Now, when you click the "Share" button in the top-right corner of your file, you'll see a streamlined design that makes it easier to share files with others and/or specific groups of people in your organizations, control whether your file is searchable to groups with access, and to copy the file link. | Learn more.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Data Loss Prevention for Drive helps protect sensitive data when users upload files to external Google Forms, now generally available Users can now respond to external forms that contain file upload questions, while also helping to prevent the leak of sensitive and confidential information. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, and Education Plus customers. | Learn more.

New options for styling fonts in Google Forms We’ve added additional font style and sizing options, and the ability to customize header, subheader, and body text separately in Google Forms. | Learn more.

Adjust spacing between content in Sites using new density theme setting Site editors can now adjust the spacing between the content on their site with a custom theme setting that offers Compact, Cozy, or Comfortable spacing options. | Learn more.

Easily print your Tasks List You can now print personal and Chat spaces Task lists on web, making it easier for you to track assigned items offline or plan with pen and paper if that’s your preference. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

New options for styling fonts in Google Forms

Tuesday, June 21, 2022

What’s changing We’re adding additional font style and sizing options, and the ability to customize header, subheader, and body text separately in Google Forms.

Who’s impacted End users

Why it matters This highly requested feature allows you to easily change the look and feel of your forms. You can use different typefaces and sizes for different parts of your form.

Getting started

Rollout pace

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
Available to users with personal Google Accounts

Resources

Google Workspace Help: Change the theme or font of your form

New beta for data loss prevention helps protect sensitive data when users upload files to external Google Forms

Monday, April 11, 2022

What’s changing Previously, users in organizational units (OUs) or groups with active Drive Data Loss Prevention (DLP) policies couldn’t respond to external forms with File Upload questions.

Now, we’re launching a new beta that will allow users to respond to external forms that contain File Upload questions, while also helping to prevent the leak of sensitive and confidential information. This beta will apply your ___domain’s existing Drive DLP policies to files that your users submit to Google Forms, without creating new rules or updating any existing ones.

Admins of eligible customers can express interest in the beta using this form.

Who’s impacted Admins and end users

Why it’s important With this launch, end users will be unblocked from responding to Google Forms with File Upload questions across domains. At the same time, DLP gives admins control over what their users can share, and prevents unintended exposure of sensitive information such as credit card numbers or personal identifiable information.

Getting started

Admins:

End users:

End users can respond to forms as usual, but can now respond to forms outside their ___domain, including forms that have File Upload questions.
If a form violates Drive DLP rules for their ___domain, end users may see warnings or be blocked from submitting.

Availability

Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard and Education Plus customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Create surveys, quizzes, and more using the Google Forms API, now generally available

Wednesday, March 16, 2022

What’s changingThe Google Forms API provides programmatic access for managing Google Forms and acting on responses— empowering developers to build powerful integrations on top of Forms.Who’s impacted Admins and developersWhy you’d use it The Google Forms API provides programmatic access to manage Forms and receive responses, supporting the development of a variety of powerful integrations. For example, you can use the API to develop real-time dashboards or data visualizations; trigger business workflows incorporating project management, CRM, or LMS tools; or auto-generate forms from question banks or other data sets. The API is useful for a variety of tasks such as:

Creating and modifying forms or quizzes

Retrieving form responses or quiz grades

Reading form content and metadata

Receiving push notifications for form or quiz responses or form structure updates

Getting started

Admins: Admins can use the Admin console to manage which integrations are authorized to access Google Workspace data. Visit the Help Center to learn more about controlling which third-party & internal apps access Google Workspace data. Use this developer guide to learn more about the Forms API.

NOTE: Restricting access to Google's Drive service will restrict access to the Google Forms API.

Rollout pace

Integration availability for end users

This feature is available now for all users.

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers and users with personal Google Accounts

Resources

Google Workspace Admin Help: Control which third-party & internal apps access Google Workspace data
Google Forms for Developers: Forms API

Embed linked Google Forms charts into Google Docs, Google Slides, and Google Drawings

Tuesday, March 1, 2022

Quick summary You can now embed linked response charts from Google Forms into a Google Doc, Google Slides presentation, or a Google Drawing. When new form responses are received, anyone with the proper permissions can refresh an embedded chart by simply clicking the "Update" button. This eliminates the need to re-copy the chart from the form. This feature is useful for sharing real-time responses to polls or surveys and for incorporating Forms responses data into presentations or reports.

Embedding a form chart
Getting started

Admins: There is no admin control for this feature.

End users: There is no end user setting for this feature. Visit the Help Center to learn more about viewing and managing form responses.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (potentially longer than 15 days for feature visibility) starting on March 1, 2022

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers Available to users with personal Google Accounts

Resources

Google Workspace Admin Help: View and Manage Form responses.

Google Forms API now available in open beta

Tuesday, December 7, 2021

What’s changing At Google Cloud Next 2021, we announced the Google Forms API Beta, which provides programmatic access for managing Google Forms and acting on responses— empowering developers to build powerful integrations on top of Forms. The Google Forms API is now rolling out as an Open Beta which means developers who are part of our Early Adopter Program can make their integrations available to the public. We’ll no longer require individual end-user accounts to be allowlisted. Developers should keep in mind, however, that their integrations are in Beta. Developers can apply to join our Early Adopter Program and begin developing using the Google Forms API by filling out this form. See below for more information. Who’s impacted Admins and developers Why you’d use it The Google Forms API provides programmatic access to manage Forms and receive responses, supporting the development of a variety of powerful integrations. For example, the API could be utilized to develop real-time dashboards or data visualizations, trigger business workflows incorporating project management, CRM, or LMS tools, or auto-generate forms from question banks or other data sets. The API is useful for a variety of tasks such as:

Creating and modifying forms or quizzes

Retrieving form responses or quiz grades

Reading form content and metadata

Receiving push notifications for form or quiz responses and updates

Getting started

Admins: Admins can use the Admin console to manage which integrations are authorized to access Google Workspace data. Visit the Help Center to learn more about controlling which third-party & internal apps access Google Workspace data. Use this developer guide to learn more about the Forms API. NOTE: Restricting access to Google's Drive service will restrict access to the Google Forms API

Developers: Use this form to request access to the Forms API Early Adopter Program and this guide to learn more about the API.

End users: No action required.

Rollout pace Integration availability for end users

Rapid Release domains: Available now for all users.

Scheduled Release domains: Gradual rollout (up to 15 days for all feature availability) starting on December 7, 2021

Availability

Developers can apply for access to the Google Forms API through our Early Adopter Program.

Resources

Google Workspace Admin Help: Control which third-party & internal apps access Google Workspace data

Google Forms for Developers: Form API

Google Forms API Early Adopter Program Form

Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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Updates

Adding granular control options for who can respond to Google Forms

Ask responders for a rating in Google Forms

View and structure Google Form data as a table in Google Sheets

Adding Data Loss Prevention (DLP) to form content in Google Forms

Google Workspace Updates Weekly Recap - June 21, 2024

Available in open beta: Build AppSheet automations using Google Forms

New beta to add granular control options for who can respond to Google Forms

Expanding branding and customization capabilities in Google Slides and Google Forms

More granular control for Google Forms

Google Workspace Updates Weekly Recap - June 23, 2023

Adding Trusted Types to Google Workspace

Google Workspace Updates Weekly Recap - July 1, 2022

Rich text formatting in Google Forms titles and descriptions

Google Workspace Updates Weekly Recap - June 24, 2022

New options for styling fonts in Google Forms

New beta for data loss prevention helps protect sensitive data when users upload files to external Google Forms

Create surveys, quizzes, and more using the Google Forms API, now generally available

Embed linked Google Forms charts into Google Docs, Google Slides, and Google Drawings

Google Forms API now available in open beta

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