STA N D A R D FO R M A T FO R PR O V ID ER BILLS

1. Components of standardization: Standardization involves three components:

i. Bill Format
ii. Codes for billing items and nomenclature
iii. Standard guidelines for preparing the bills.

2. Form at Specified: The bill is expected to be in two formats.

i. The summary bill and
ii. The detailed breakup of the bills.
3. Explanation and Guidelines - Summary Bill
i. The summary format is annexed in the Schedule-IV A
ii. The Bill shall be generated on the letter head o f the provider and in A4 size to
aid scanning.
iii. The summary bill shall not have any additional items (only 9)
iv. The provider has to mention the service tax number in case they charge service
tax to the insurance company.
v. The payer mentioned in the bill has to be necessarily the insurance company and
Not the TPA.
vi. In case o f package charged for any procedure/treatment, the provider is expected
to mention the am ount in serial no 9 only. Items beyond the package are to be
mentioned in serial numbers 1 to 8.
vii. The patient/attendant signature is mandatory on the summary bill
viii. The additional guidelines to fill the summary format shall be as below:

Field Name Remarks

Provider Name Legal entity name and not the trade name

Provider Registration N umber Registration number o f the provider with

local authorities,once the clinical
establishments (registration and
regulation) bill, 2007 is passed, then
registration number under this act

Address Address o f the Facility where m ember is

admitted. A provider can have more than
one facility.

IP No Unique number identifying the particular

hospitalization o f the member

Patient Name Full name o f the patient

Payer Name Name of t h e Insurance company with
whom the m em ber is insured. In case o f
cash patient then the field is to be left
blank. If the bill is raised to more than
one insurer then the prim ary insurer who
has given cashless is to be mentioned.
The name o f insurance com pany needs to be
mentioned and not the TPA.

M em ber address Full address o f the m em ber

Bill N um ber Bill num ber o f the provider

Bill Date Date on which the bill is generated.

PAN N um ber PAN N um ber - M andatory

Service Tax Regn No Registration num ber from service tax

authorities. M andatory in case service tax
is charged in the bill

Date o f adm ission Date o f adm ission o f the m em ber in case

o f IPD cases. In case o f Day care
procedures, this is the date o f procedure.

Date o f discharge Date o f discharge o f the m em ber in case

o f IPD cases. In case o f Day care
procedures, this is the date of
procedure (sam e as date o f adm ission)

Bed N um ber Bed num ber in which the patient is

admitted. In case the m em ber is admitted
under more than one bed number, all the
numbers have to be mentioned.

SL No 1 o f billing Summary All items under the prim ary head Rs.
‘ 100000’ in the detailed bill have to be
sum m arized into this. In case the
procedure is packages, then only bills
amount beyond the package needs to be
mentioned here.

SL No 2 o f billing Summary All items under the prim ary head

R s.‘200000’ in the detailed bill have to be
summarized into this. In case the
procedure is packages, then only bill
amount beyond the package needs to be
 mentioned here.

SL No 3 o f billing Summary All items under the prim ary head Rs.
‘300000’ in the detailed bill have to be
summarized into this. In case the
procedure is packages, then only bills
amount beyond the package needs to be
mentioned here.

SL No 4 o f billing Summary All items under the prim ary head

R s.‘400000’ in the detailed bill have to be
summarized into this. In case the
procedure is packages, then only bills
amount beyond the package needs to be
mentioned here.

SL N o 5 o f billing Summary All items under the prim ary head

R s.‘500000’ in the detailed bill have to be
summarized into this. In case the
procedure is packages, then only bills
amount beyond the package needs to be
mentioned here.

SL No 6 o f billing Summary All items under the prim ary head

R s.‘600000’ in the detailed bill have to be
summarized into this. In case the
procedure is packages, then only bills
amount beyond the package needs to be
mentioned here.

SL N o 7 o f billing Summary All items under the prim ary head

R s.‘700000’ in the detailed bill have to be
summarized into this. In case the
procedure is packages, then only bills
amount beyond the package needs to be
mentioned here.

SL N o 8 o f billing Summary All items under the prim ary head

R s.‘800000’ in the detailed bill have to be
sum m arized into this. In case the
procedure is packages, then only bills
amount beyond the package needs to be
mentioned here.

SL No 9 o f billing Summary All items under the prim ary head

R s. ‘900000’ in the detailed bill have to be
 Schedule-IV

summarized into this. I f more than one

procedure is done, the total am ount o f the
two procedures needs to be summarized

Total Bill amount Sum total o f all items 1 to 9 in the bill

A m ount paid by the m ember A m ount o f bill paid by the member

including co-pay, deductible, non-medical
items etc incl discount offered to member,
i f any.

Amount charged to Payer Amount payable by Insurance company

Discount Amount Amount offered as discount to the

insurance company

Service tax Service Tax chargeable to insurance

company

Am ount Payable Total am ount payable by insurance

company including service tax

Am ount in words Above am ount in words for the sake o f

clarity

Patients signature Signature o f the patient or the attendant

of the patient needs to be mandatorily
taken

Authorized signatory The signature o f the authorized signatory

at the provider

4. Explanation and Guidelines - Detailed Breakup o f the Bill

i. The summary format is annexed in Schedule-IV-B
ii. The Bill shall be generated on the letter head o f the provider and in A4 size
paper to aid scanning.
iii. The billing has to be done at level 2 or 3
iv. In case o f medicines/consumables, the relevant level code has to be mentioned
(40100, 401002) and the text should indicate the actual m edicine used
v. I f providers have outsourced the pharm acy to external vendors, in such cases the
providers can attach the original bills separately. However, the summary o f this
original bill has to be m entioned in the summary bill.
vi. In case o f pharmacy returns the same code originally used is to be used w ith a
negative sign in the units.
vii. In case o f cancellation o f any service the same code originally used is to be used
with a negative sign indicating reversal.
viii. The date on which the service is rendered is to be m entioned in the bill. This
would be
a. the date o f requisition in case o f investigations
b. date o f consultation for professional fees
c. date o f requisition in case o f pharm acy/consum ables irrespective o f when
they were used
d. date o f return o f pharm acy items for pharm acy returns
ix. The additional guidelines to fill the summary form at shall be as below, except
that the first section o f the bill is same as the bill summary referred in 3 above.

Field Name Remarks

Date Date on which service is rendered. For

example, this is the date o f investigation,
date o f procedure etc.

Code Level 2 or 3 code o f the billing item as

per the codes( Part I I }

Particulars Text explanation o f the item charged

Rate Per unit price (per day room rent, per

consultation charge)

Unit No o f units charged (hours, days, number

as appropriate)

Amount Rate*unit(s)
. Schedules:
Schedule-IV A

SUM M ARY BILL FORM AT

Provider Name Bill N um ber

Provider
registration No. Bill Date
Address PAN N um ber
Service Tax
IP No Regn No
Date o f
Patient Name admission
XXXX Insurance Date o f
Payer Name Company Ltd Discharge
M ember Address Bed N um ber

Billing Summary

SI No Prim ary Code Particulars Am ount

1 100000 Room & N ursing Charges
2 200000 ICU Charges
3 300000 OT Charges
4 400000 Medicine & Consumables
5 500000 Professional Fees'
6 600000 Investigation Charges
7 700000 Ambulance Charges
8 800000 M iscellaneous Charges
9 900000 Package Charges

Total Bill Amount 0

Amount paid by
member ............. 0
Amount charged to
Payer 0
Discount Amount 0
Service Tax 0
Amount Payable 0
Amount in Words Rupees Zero Only

Patients Signature Authorized Signatory

 Schedule-IV B

DETAILED BREAKUP FORM AT

PART-I

Provider Name Bill N um ber

Provider
Registration No. Bill Date
Address PAN N um ber
Service Tax
IP No Regn. No
Date o f
Patient Name admission
Date o f
Payer Name Discharge
M ember A ddress Bed N um ber

Billing Details

SI No Date Code Particulars Rate Nos(Unit) Am ount

1 101001 General Ward Charges 500 1 500.00

2 401001 XXX medicine 50 2 100.00

3 401001 XXX Medicine - return 50 -1 -50.00

 PART-II:

Level 1 Level 1 Level 2 Level 2 Level 3 Level 3 Remarks

Code Code Code
100000 Room & Nursing Charges
100000 Room & Nursing Charges 101000 Room Charges
100000 Room & Nursing Charges 101000 Room Charges 101001 General Ward charges
100000 Room & Nursing Charges 101000 Room Charges 101002 Semi-private room charges
100000 Room & Nursing Charges 101000 Room Charges 101003 Single Room charges
100000 Room & Nursing Charges 101000 Room Charges 101004 Single Deluxe room charges
100000 Room & Nursing Charges 101000 Room Charges 101005 Deluxe room charges
100000 Room & Nursing Charges 101000 Room Charges 101006 Suite charges
100000 Room & Nursing Charges 101000 Room Charges 101007 Electricity charges
100000 Room & Nursing Charges 101000 Room Charges 101008 Bed sh eet charges
100000 Room & Nursing Charges 101000 Room Charges 101009 Hot water charges
100000 Room & Nursing Charges 101000 Room Charges 101010 Establishment Charges
100000 Room & Nursing Charges 101000 Room Charges 101011 Alpha/Water Bed Charges
100000 Room & Nursing Charges 101000 Room Charges 101012 Attendant Bed Charges
100000 Room & Nursing Charges 102000 Nursing charges
100000 Room & Nursing Charges 102000 Nursing charges 102001 Nursing fees
100000 Room & Nursing Charges 102000 Nursing charges 102002 Dressing
100000 Room & Nursing Charges 102000 Nursing charges 102003 Nebulization
100000 Room & Nursing Charges 102000 Nursing charges 102004 Injection charges
100000 Room & Nursing Charges 102000 Nursing charges 102005 Infusion pump charges
100000 Room & Nursing Charges 102000 Nursing charges 102006 Aya Charges
100000 Room & Nursing Charges 102000 Nursing charges 102007 Blood Transfusion Charges
100000 Room & Nursing Charges 103000 Duty Doctor fee
100000 Room & Nursing Charges 103000 Duty Doctor fee 103001 Duty Doctor fee
100000 Room & Nursing Charges 103000 Duty Doctor fee 103002 RMO Fees
100000 Room & Nursing Charges 104000 Monitor charges
100000 Room & Nursing Charges 104000 Monitor charges 104001 Pulse Oxymeter charges If used in
normal
Room
200000 ICU Charges
200000 ICU Charges 201000 ICU Charges
200000 ICU Charges 201000 ICU Charges 201001 Burns Ward
200000 ICU Charges 201000 ICU Charges 201002 HDU charges
200000 ICU Charges 201000 ICU Charges 201003 ICCU charges
200000 ICU Charges 201000 ICU Charges 201004 Isolation ward charges
200000 ICU Charges 201000 ICU Charges 201005 Neuro ICU charges
200000 ICU Charges 201000 ICU Charges 201006 Pediatric/neonatal ICU
charges
200000 ICU Charges 201000 ICU Charges 201007 Post Operative ICU
200000 ICU Charges 201000 ICU Charges 201008 Recovery Room
200000 ICU Charges 201000 ICU Charges 201009 Surgical ICU
200000 ICU Charges 202000 ICU Nursing If ICU
charges nursing
charged
seperatel
y
200000 ICU Charges 202000 ICU Nursing 202001 Nursing fees If ICU
charges nursing
charged
seperatel
y
200000 ICU Charges 202000 ICU Nursing 202002 Dressing If ICU
charges nursing
charged
seperatel
Y
200000 ICU Charges 202000 ICU Nursing 202003 Nebulization If ICU
charges nursing
charged
seperatel
y
200000 ICU Charges 202000 ICU Nursing 202004 Injection charges If ICU
charges nursing
charged
seperatel
y
200000 ICU Charges 202000 ICU Nursing 202005 Infusion pump charges
charges
200000 ICU Charges 203000 Monitor charges
200000 ICU Charges 203000 Monitor charges 203001 Monitor charges
200000 ICU Charges 203000 Monitor charges 203002 Pulse Oxymeter charges If used in
ICU
200000 ICU Charges 203000 Monitor charges 203003 Cardiac Monitor charges
200000 ICU Charges 204000 Monitor charges 203004 IABP charges
200000 ICU Charges 204000 Monitor charges 203005 Phototherapy Charges
200000 ICU Charges 204000 ICU Supplies &
equipment
200000 ICU Charges 204000 ICU Supplies & 204001 Oxygen charges
equipment
200000 ICU Charges 204000 ICU Supplies & 204002 Ventilator charges
equipment
200000 ICU Charges 204000 ICU Supplies & 204003 Suction pump charges
equipment
200000 ICU Charges 204000 ICU Supplies & 204004 Bipap charges
equipment
200000 ICU Charges 204000 ICU Supplies & 204005 Pacing Charges Tempora
equipment ry
Pacemak
er
200000 ICU Charges 204000 ICU Supplies & 204006 Defibrillator Charges
equipment
300000 OT Charges
300000 OT Charges 301000 OT rent
300000 OT Charges 301000 OT rent 301001 Major OT charge
300000 OT Charges 301000 OT rent 301002 Minor OT Charge
300000 OT Charges 301000 OT rent 301003 Cath Lab Charges
300000 OT Charges 301000 OT rent 301004 Theatre charges
300000 OT Charges 301000 OT rent 301005 Labour Room Charges
300000 OT Charges 302000 OT Equipment
charges
300000 OT Charges 302000 OT Equipment 302001 C-arm charges
charges
300000 OT Charges 302000 OT Equipment 302002 Endoscopy charges
charges
300000 OT Charges 302000 OT Equipment 302003 Laproscope charges
charges
300000 OT Charges 302000 OT Equipment 302004 Equipment charges If not
charges specified
300000 OT Charges 302000 OT Equipment 302005 Monitor charges for OT
charges monitori
ng
300000 OT Charges 302000 OT Equipment 302006 Instrument charges forOT
charges instrume
nts
300000 OT Charges 303000 OT Drugs &
Consumables
300000 OT Charges 303000 OT Drugs & 303001 OT Drugs
Consumables
300000 OT Charges 303000 OT Drugs & 303002 Implants
Consumables
300000 OT Charges 303000 OT Drugs & 303003 OT Consumables includes
Consumables guidewir
es,
catheter
etc
300000 OT Charges 303000 OT Drugs & 303004 OT Materials
Consumables
300000 OT Charges 303000 OT Drugs & 303005 OT Gases
Consumables
300000 OT Charges 303000 OT Drugs & 303006 Anaesthetic drugs
Consumables
300000 OT Charges 304000 OT Sterlization
300000 OT Charges 304000 OT Sterlization 304001 CSSD Charges
400000 Medicine & Consumables
charges
400000 Medicine & Consumables 401000 Medicine &
charges Consumables
charges
400000 Medicine & Consumables 401000 Medicine & 401001 Ward Medicines OT drugs
charges Consumables under OT
charges charges
400000 Medicine & Consumables 401000 Medicine & 401002 Ward Consumables
charges Consumables
charges
400000 Medicine & Consumables 401000 Medicine & 401003 Ward disposables
charges Consumables
charges
400000 Medicine & Consumables 401000 Medicine & 401004 Ward Materials
charges Consumables
charges
400000 Medicine & Consumables 401000 Medicine & 401005 Vaccination drugs
charges Consumables
charges
500000 Professional fees charges
500000 Professional fees charges 501000 Visit charges
500000 Professional fees charges 501000 Visit charges 501001 Consultation Charges
500000 Professional fees charges 501000 Visit charges 501002 Medical Supervision
Charges
500000 Professional fees charges 501000 Visit charges 501003 Professional fees
500000 Professional fees charges 502000 Surgery Charges
500000 Professional fees charges 502000 Surgery Charges 502001 Surgeons Charges
500000 Professional fees charges 502000 Surgery Charges 502002 Assisstant Surgeons Fee Would
also
include
Standby
Surgeon
500000 Professional fees charges 503000 Anaesthetists
fee
500000 Professional fees charges 503000 Anaesthetists 503001 Anaesthetists fee
fee
500000 Professional fees charges 503000 Anaesthetists 503002 OT standby charges Providers
fee charge
for
standby
anaesthe
tist
500000 Professional fees charges 504000 Intensivist 504000
Charges
500000 Professional fees charges 505000 Technician 505000 OT /Cath Lab Technician
Charges
500000 Professional fees charges 505000 Physiotherapy
500000 Professional fees charges 504000 Procedure
charges
500000 Professional fees charges 504000 Procedure 504001 Bedside procedures Catheteri
charges zation,
Central
IV Line,
Tracheos
tomy,
Venesect
ion
500000 Professional fees charges 504000 Procedure 504002 Suture charges
charges
600000 Investigation Charges
600000 Investigation Charges 601000 Bio Chemistry Serum
Sodium,
Ueres etc
600000 Investigation Charges 602000 Cardiology for
charges procedur
es like
echo,
ECG etc
600000 Investigation Charges 603000 Haemotology cross
charges matching
etc
600000 Investigation Charges 604000 Microbiology blood
charges culture,
C&S
600000 Investigation Charges 605000 Neurology for EMG,
EEG etc
600000 Investigation Charges 606000 Nuclear PET CT,
medicine Bone
scan etc
600000 Investigation Charges 607000 Pathology
charges
600000 Investigation Charges 608000 Radiology X-ra, CT,
services MRI etc
600000 Investigation Charges 609000 Serology
charges
600000 Investigation Charges 610000 Medical Chrosom
Genetics al
Analysis
etc
600000 Investigation Charges 611000 Profiles Profiles
instead
of
individua
1tests
(Lipid
profile,
LFT etc)
700000 Ambulance Charges
700000 Ambulance Charges 701000 Ambulance
Charges
800000 Miscellaneous charges
800000 Miscellaneous charges 801000 Admission
charges
800000 Miscellaneous charges 802000 Attendant food
charges
800000 Miscellaneous charges 803000 Patient food
charges
800000 Miscellaneous charges 804000 Registration
charges
800000 Miscellaneous charges 805000 MRD Charges
800000 Miscellaneous charges 806000 Documentation
charges
800000 Miscellaneous charges 807000 Telephone
charges
800000 Miscellaneous charges 808000 Bio Medical
Waste Charges
800000 Miscellaneous charges 809000 Taxes Luxury Excluding
Tax/Surcharge/Service VAT &
Charge Service
Tax
900000 Package Charges To be
used
only in
case of
packages
900000 Package Charges 901000 Cardiac Surgery ICD-10- CABG To be
PCS used only
in case of
packages
900000 Package Charges 902000 CardiologyPacka ICD-10- PTCA To be
ges PCS used
only in
case of
packages
900000 Package Charges 903000 Cath Lab ICD-10- CAG To be
PCS used only
in case of
packages
900000 Package Charges 904000 Dental ICD-10- Root Canal Treatment To be
Procedures PCS used only
in case of
packages
900000 Package Charges 905000 ENT ICD-10- FESS To be
PCS used only
in case of
packages
900000 Package Charges 906000 Gastroenterolog ICD-10- Gastrectomy - Partial To be
y PCS used
only in
case of
packages
900000 Package Charges 907000 General Surgery ICD-10- Inguinal hernia To be
PCS used only
in case of
packages
900000 Package Charges 908000 Gynaecology ICD-10- LSCS To be
PCS used only
in case of
packages
900000 Package Charges 909000 Nephrology ICD-10- Nephrectomy To be
PCS used only
in case of
packages
900000 Package Charges 910000 Neuro Surgery ICD-10- Craniotomy To be
PCS used only
in case of
packages
900000 Package Charges 911000 Oncology ICD-10- IMRT To be
Procedures PCS used only
in case of
packages
900000 Package Charges 912000 Opthalmology ICD-10- Cataract To be
procedures PCS used
only in
case of
packages
900000 Package Charges 913000 Orthopaedic ICD-10- Bilateral TKR To be
Surgery PCS used only
in case of
packages
900000 Package Charges 914000 Plastic Surgery ICD-10- Skin Grafting To be
PCS used only
in case of
packages
900000 Package Charges 915000 Pulmonology ICD-10- Pleural Tapping To be
Packages PCS used only
in case of
packages
900000 Package Charges 916000 Urology ICD-10- ERCP To be
PCS used only
in case of
packages
900000 Package Charges 917000 Vascular ICD-10- Embolectomy To be
Surgery PCS used only
in case of
packages