Getting Started with Microsoft

PowerPoint
PwC’s YES Programme
2023

www.pwc.com/digital
Strictly private and confidential
Getting Started with Microsoft PowerPoint

The Agenda

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Microsoft PowerPoint (Syllabus)

Getting Started Creating a Presentation

 Microsoft Office Toolbar  New Presentation
 Quick Access Toolbar  Save a Presentation
 Mini Toolbar  Add Slides
 Theme

Working with Content Formatting Text

• Enter Text • Set tabs to align text
• Select Text • Change Font Typeface and Size
• Copy and Paste • Font Styles and Effects
• Cut and Paste • Change Text Color
• Undo/Redo • WordArt
• Spell Check • Change Paragraph Alignment
• Indent Paragraphs
• Text Direction

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 Microsoft Point (Syllabus)

Adding Content Tables

 Resize a Textbox  Create a Table
 Bulleted and Numbered Lists  Enter Data in a Table
 Nested Lists  Format a Table
 Formatting Lists  Insert a Table from Word or Excel
 Adding Video
 Adding Audio

Graphics Charts
• Adding a Picture • Create Chart
• Adding ClipArt • Edit Chart Data
• Editing Picture and ClipArt • Modify a Chart
• Adding Shapes • Chart Tools
• Adding SmartArt • Paste a Chart from Excel

Side Effects Print a Presentation

• Slide Transitions & Slide Animation • Print a Presentation
• Animation Preview
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Getting Started
Microsoft Office Toolbar

Home
The Home tab holds the Cut and Paste features
Font and Paragraph options to add and organize
slides.

Insert
Click Insert to add something to a slide. This
includes pictures, shapes, charts, links, text
boxes, video and more.

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Getting Started
Microsoft Office Toolbar

Design

The Design tab is to add a theme or color

scheme, or format the slide background.

Transition
Transition is used to set up how slides change
from one to the next.

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Getting Started
Microsoft Office Toolbar

Animations

Animations tab is used to choreograph the

movement of things on the slides.

Slide Show
Slide Show tab is used to set up the way to show
the presentation to others.

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Getting Started
Microsoft Office Toolbar

View

Views allow to look at the presentation in

different ways, depending on the creation or
delivery process.

Review
The Review tab lets to add comments, run spell-
check, or compare one presentation with another.

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Getting Started
Microsoft Office Toolbar

File

The File tab, is to use for the behind-the-scenes stuff you do with a file,
such as opening, saving, sharing, exporting, printing and managing
presentations.

Click from the list on the side to perform tasks such as open, save, new.
for example, click Print to find the options and settings for printing the
presentation.

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Getting Started
Microsoft Office Toolbar

Drawing toolbar

On clicking the icons visible on the slides,

such as pictures, shapes, SmartArt or text
boxes, a colorful new tab appear which is
called the Drawing toolbar using which a
presentation can be made more colorful and
interactive for the viewers.

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Getting Started (Cont.)
Quick Access Toolbar

The Quick Access Toolbar lets to access common

commands no matter which tab is selected.
By default, it includes the Save, Undo, Redo,
and Start From Beginning commands.

Click the drop-down arrow to the right of the Quick

Access Toolbar to view the features available.

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Getting Started
Quick Access Toolbar

Select the command you want to add from the drop-

down menu. To choose from more commands,
select More Commands.

The command will be added to the Quick Access

Toolbar.

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Getting Started

Mini Toolbar

About Mini Toolbar Turn off the Mini toolbar

The handy Mini toolbar, helps to work with fonts, To turn off the Mini toolbar, can turn it off

alignment, text color, indenting, and bullets. follow the steps as explained below.

1. In Office application,
To use the Mini toolbar, select the to format and
click File > Options > General.
then click an option on the toolbar.
2. Clear the Show Mini Toolbar on
selection check box.
3. Click OK.
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Creating a Presentation

New Presentation
Steps to follow:

1. Open PowerPoint.

2. Select an option:

1. Select Blank Presentation to create a

presentation from scratch.

2. Select one of the templates.

3. Select Take a Tour, and then select Create, to

see tips for using PowerPoint.

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Creating a Presentation

Add Slides

Steps to follow:

1. Select the slide to the new slide to follow.

2. Select Home > New Slide.
3. Select Layout and the slide type from the drop-
down.

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Creating a Presentation

Save Presentations

Steps to follow:

We can also save files to the cloud, to share and

collaborate with others, and get the files from
anywhere - on the computer, tablet, or phone.

1. Select File > Save As.

2. Select OneDrive.

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Creating a Presentation

Theme

PowerPoint for the web comes with themes—sets of

professionally designed layouts, fonts, and colors. After
selecting a theme, all the slides follow that look.

Steps to follow:

1. On the File tab, click New.

2. Select a theme.

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Working with Content

Enter Text Select Text

1. Select a text placeholder or box. 1. To select a word, place the cursor within the word

2. Type in the text in the text box. and double-click.

2. To select a paragraph, place the cursor within the
paragraph and triple-click.
3. To select all text in a text object, place the cursor
anywhere within the text area and then press
the Ctrl + A keyboard shortcut.
4. To select a block of text, place the insertion point
before the text to select, then click and drag the
mouse over the text. Keep dragging until the text is
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Working with Content

Copy and Paste Cut and Paste

• Select the text, slide, or object to copy. • Select the text you want to cut.
• Click the Copy button on the Home tab. • In Home tab click the Cut command in Clipboard
• Click at the ___location where the copied text, group.
slide, or object is required to be placed. • Place the cursor where the cut text to be pasted.
• Click Paste. • In Clipboard group click the Paste command.

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Working with Content

Undo
Steps to follow:

• Click the Undo list arrow.

• Select a change to undo everything up
to that point.

Redo

Steps to follow:

• Click the Redo button.

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Working with Content

Spell Check

1. Click the Review tab on the ribbon.

2. Click the Spelling button.

3. Select a Spelling option.

• Click Ignore or Ignore All to ignore instances of the

misspelled word.
• Click Add to add the word to the dictionary. (Cont.)

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Working with Content

Spell Check

3. Select a Spelling option. (Cont.)

• With the replacement word selected,

click Change or Change All to replace the
misspelling with the correct word.
• Click Close to stop spell check before it is complete.

4. Click OK to complete the spell check.

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Formatting Text

Change Font Typeface and Size

Change Font

1. Select the text which is required to change.

2. Go to the Home tab and choose a font, size, colors, and other
font options.
Change Size

3. Select the text or cells with text to change. To select all text in a
Word document, press Ctrl + A.
4. On the Home tab, click the font size in the Font Size box.
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Formatting Text

Font Styles and Effects

WordArt is a quick way to make text stand out with special effects. A WordArt style can be picked up from the
WordArt gallery on the Insert tab, and then the text can be customized as per the requirement.

Steps
• Click Insert > WordArt and pick the WordArt style
to add.
• The placeholder text "Your text here" appears, with
the text highlighted.
• Enter text to replace the placeholder text.

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Formatting Text
Font Styles

5 Classic presentation Fonts :

1. Helvetica
2. Garamond
3. Futura
4. Gill Sans
5. Rockwell

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 Formatting Text

Font Effects

Change Font color :

1. Select the text to change the color.

2. Go to the Home tab and choose a font, size, colors,
and other font options.

Word Art & Effects :

• Futura
• Helvetica
• Gill Sans
• Garamond
• Rockwell
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Formatting Text

Change Text Color

Steps to follow :

1. Select the text that to change the color.

2. On the Home tab, choose Font Color, and then

select the color that to change the color of the text
to.

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 Formatting Text
Change Paragraph Alignment

To change the horizontal placement of text, in the Alignment box, choose Left, Center, Right, Justified,
or Distributed.
Justified adds spacing between words so that the lines of text touch
both the left and right margins, except for the last line of the
paragraph, which uses normal word spacing.

Distributed is equal to Justified, but even the last line touches both
the left and right margins, with space added between words and
letters, as necessary.

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Formatting Text

Change Paragraph Alignment

Steps to follow :

• On the slide, select the text to change.

• Click Home, and in the Paragraph group, click the dialog

box launcher.

• To change the horizontal placement of text, in

the Alignment box,choose Left, Center, Right, Justified,
or Distributed.
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 Formatting Text

Indent Paragraphs

Steps to follow :

Use the Ruler on the View tab of the ribbon, or the options in the Paragraph group on the Home tab.

• If the ruler isn’t visible at the top of the presentation, check the Ruler box on the View tab.
• Select the text to change, then do one of the following:
• To indent the first line, on the horizontal top ruler, drag the First Line Indent marker where the text to
start.

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 Formatting Text

Indent Paragraphs

Steps to follow :

• To increase or decrease the left indent of the whole paragraph, on the Home tab, in the Paragraph group,
click Increase List Level or Decrease List Level.
• To create a hanging indent, where second and subsequent lines of a paragraph are indented more than the
first line, drag the Hanging Indent marker where the indent to start.
• To create a negative indent, where the text extends into the left margin, drag the Left Indent marker where
the paragraph to start.

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 Formatting Text

Text Direction
Steps to follow :

1. Right-click the edge of the shape or text

box.
2. On the shortcut menu, select Format
Shape.
3. In the Format Shape pane, click
Size/Layout & Properties .
4. Under Text Box, select the option in the
Text direction list.
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 Adding Content

Resize a text box

Add a text box
1. Select Insert > Text Box.
2. Click and drag to draw the text box the size you want.
3. Type some text.

Resize a text box

4. Select the text box.
5. Select one of the handles and drag until the text box is the
size you want.
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Adding Content

Bulleted and Numbered Lists

• On the View tab, in the Presentation Views group, click Normal.

• On the left side of the PowerPoint window, click a slide thumbnail that
you want to add bulleted or numbered text to.

• On the slide, select the lines of text in a text placeholder or table that
you want to add bullets or numbering to.

• On the Home tab, in the Paragraph group, click Bullets

or Numbering.
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 Adding Content
Bulleted and Numbered Lists

Steps to follow:

• Use these Paragraph buttons on the Home tab to

format the lists:
• On the View tab, in the Presentation Views
group, click Normal.
• On the left side of the PowerPoint window, click a
slide thumbnail to add bulleted or numbered text
to.
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Adding Content

Formatting Lists

Steps to follow:

1. Select a list.

2. Select the down arrow next to Bullets or

Numbering.

3. Select a style of bullet or numbering.

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Adding Content
Adding Video

Steps to follow:

1. Select a slide, then go to Insert > Video.

2. Select This Device and select a video file from the
computer.
3. Or Choose to search Stock or Online video
options
4. Select Insert.

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 Adding Content

Adding Audio

Steps to follow :
1. Go to Insert > Audio.
To add an audio file from the PC:
• Select Audio on My PC, choose an audio file, and select Insert.

To record audio:

1. Select Record Audio.

2. Select the red Record icon to begin recording.
3. Choose Stop recording is done and then select OK to add it to the slide.

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 Graphics
Adding a picture

1. Select a slide, go to Insert > Pictures, and choose one of the

following:
1. This Device to select a picture from the computer.
2. Stock Images to choose a picture the Microsoft royalty free
stock image library.
3. Online Pictures to find a picture with a Bing search. Use
Filter to choose size, type, layout, and color
2. Select Insert to add the picture on the slide.
3. To edit the picture, select it and then go to Picture Format for
editing options.
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 Graphics
Adding a background picture
Steps to follow :

1. Select the slide to add a background picture to.

2. Select Design > Format Background.
3. In the Format Background pane, select Picture or
texture fill.
4. Select File.
5. In the Insert Picture dialog box, choose the
picture to use and then select Insert.

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 Graphics

Adding ClipArt
Steps to follow :

1. On the Insert menu, select the down-arrow

under Pictures and choose Online Pictures.

2. Select a category, such as Car or Flowers.

3. Select Filter > Type > Clipart.

4. Choose the clip art to add, and select Insert.

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 Graphics

Adding Shapes
Steps to follow :

1. Select a slide, then go to Insert > Shapes.

2. Choose the shape, then click and drag the cursor to

draw the shape in the slide.

3. To edit the shape, go to Shape Format, or right-

click the shape and select Format Shape.

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Graphics
Adding SmartArt
Steps to follow :

1. Select a slide, then go

to Insert > SmartArt.

2. Choose a SmartArt graphic from the

gallery and select OK.

3. On the SmartArt graphic, select [Text] to

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add text, or the image icon to add a picture.
Tables

Create a Table

Steps to follow :

Select Insert > Table > Insert Table.

1. In the Insert Table dialog box, select how many

columns and rows to be added.

2. Select OK.

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Tables

Format a Table

Steps to follow : Steps to follow :

• Click on one cell and drag cursor over the cells • To make a cell’s border transparent by applying

to style. the color used for the slide’s background to it.

To do so to the top-left cell, click on it, choose
• Select its color and line style. Options to do so
the corresponding shade under Pen Color, and
include Pen Style, Pen Weight, and Pen Color.
select Borders → Top Border → Left Border.
• Then, go to Borders → All Borders. This will
• Resize the table by clicking on it and dragging it
apply the style to all the cells.
inward or outward from any of its corners.
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 Tables

Insert a table from word or excel

Steps to follow :

1. Copy the table in Word.

2. Select the PowerPoint slide where the table will go.
3. Choose Edit → Paste Special.
4. Select either the Paste or Paste Link option.
5. Select to paste as a Microsoft Office Word Document
Object.
6. Click OK.
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 Charts

Create Chart

Steps to follow :

1. Select data for the chart.

Chart Title
2. Select Insert > Recommended Charts. 6
3. Select a chart on the Recommended Charts tab, 4
2
to preview the chart.
0
Category 1 Category 2 Category 3 Category 4
4. Select a chart.
Series 1 Series 2 Series 3
5. Select OK.

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 Charts (Cont.)
Modify a Chart Data & Modify a Chart

Steps to follow :

1. Select the chart that to change.

2. Select Chart Design > Edit Data.
3. Select Edit Data in Excel.
4. Make the changes in the Excel window.
5. Close the Excel window after the changes have
been made.

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 Charts (Cont.)

Modify a Chart Data & Modify a Chart

Steps to follow :

1. In Excel, click the chart that to copy 3.Click the Paste Options button that appears next to the
to another Office program, and then bottom of the chart, and choose how to paste it:
press Ctrl+C.
• Use Destination Theme & Embed Workbook

2. Open the other Office program, click This updates the chart formatting to match the

where to paste the chart, and then destination formatting.

press Ctrl+V. • Keep Source Formatting & Embed Workbook

This keeps the chart formatting exactly as is.
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 Charts
Modify a Chart Data & Modify a Chart

3. Click the Paste Options button that appears next • Keep Source Formatting & Link
to the bottom of the chart, and choose to paste it: Data This keeps the chart formatting exactly
as is and keeps the chart linked to the original

 worksheet.
Use Destination Theme & Link Data
This updates the chart formatting to match
• Picture This pastes the chart as a
the destination formatting and keeps the
picture. The chart cannot be edited or
chart linked to the original worksheet.
updated, but the same can be replaced with
another picture and apply picture formatting.
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Charts

Chart Tools

Steps to follow :

1. Select the chart that to change. 4. Make the changes in the Excel window.
2. Select Chart Design > Edit Data. 5. Close the Excel window after the changes have been

3. Select Edit Data in Excel. made.

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 Slide Effects

Slide Transitions

Steps to follow :

1. Select the slide to add a transition, and then go

to Transitions.
2. Choose the transition sound, duration, and whether to
advance the slide with a mouse click or after a certain
amount of time.

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 Slide Effects

Slide Transitions

Steps to follow :

1. Select the slide where to add a transition, and then go

to Transitions.

2. Choose the transition sound, duration, and whether to advance

the slide with a mouse click or after a certain amount of time.

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 Slide Effects

Slide Animations
Steps to follow :

• Select the object or text to animate.

• Select Animations and choose an animation.
• Select Effect Options and choose an effect.

Add more effects to an animation

• Select an object or text with an animation.

• Select Add Animation and choose one.
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 Slide Effects

Manage animations and effects

There are different ways to start animations in presentation:

On Click - Start an animation on the click of a slide.

With Previous - Play an animation at the same time as the
previous animation in sequence.
After Previous - Start an animation immediately after the
previous one happens.
Duration - Lengthen or shorten an effect.
Delay - Add time before an effect runs.

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 Slide Effects

Animation Preview

To preview all the animation and sound applied to a

slide, in the Animation Pane, click Play From.

Apply a motion path to text or an object Click the object or

text to add a motion path.

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 Printing

Print a Presentation
1. Select the File > Print.
2. For Printer, select the printer to print to.
3. For Settings, select the options to adjust:
 Slides - from the drop-down, choose to print
all slides, selected slides, or the current slide.
Or, in the Slides box, type which slide numbers
to print, separated by a comma.
 Print Layout - choose to print just the slides,
just the speaker notes, an outline, or handouts.

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 Printing

Print a Presentation

3. For Settings, select the options :

 Collated - choose to print collated or
uncollated.
 Color - choose to color, grayscale, or pure
black and white.
 Edit Header & Footer - select to edit the
header and footer before printing.
4. For Copies, select the slides to print.
5. Select Print.
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Thank You!

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